Event lead capture that qualifies, scores and follows up — for one rep or a whole team.
Plan the event, capture every lead by voice or card scan, get a scored brief in seconds, and send AI follow-ups your prospects actually read. Start free — pay when it's paying you back.
The AI lead brief, the 0–100 score and the drafted follow-ups are on every plan, including Free — the good part isn't the upsell. What you buy as you grow is room to run more events and the team pieces: roles, admin visibility, a shared knowledge base and CRM sync.
Work one real event end to end and judge the follow-ups it writes.
- One active event at a timeRun a show, archive it, start the next one — the slot comes back.
- ~20 leads a month (10 voice + 10 scans)Ten voice captures and ten card or badge photo scans every month.
- Voice captureSpeak a few seconds after a conversation; the AI writes the lead's brief for you. No typing at the booth.
- Card & badge photo scanPhotograph a business card or badge and the printed details become a clean lead record.
- AI lead brief + scoreEvery lead comes back qualified and scored, so you know who to chase first.
- 15 AI follow-ups a monthA ready-to-send follow-up email waits after each capture — edit, approve, send.
- 3 content-share itemsSend prospects your one-pagers from the booth and see what they opened.
- CSV exportTake your leads anywhere — download a clean spreadsheet whenever you want.
What happens when I run out?
Your monthly allowance resets on the 1st. Finished an event? Archive it and the slot frees up for the next one — still free.
For a rep who works events all year and wants the follow-ups written before the flight home.
- Unlimited eventsRun a whole season of shows from one account; each event keeps its own leads and knowledge.
- ~150 leads a month (50 voice + 100 scans)Enough for a busy stand, and it keeps working past the allowance.
- 60 AI follow-ups a monthA ready-to-send follow-up email waits after each capture — edit, approve, send.
- Knowledge base — 25 pagesUpload your decks, price lists and FAQs; follow-ups answer in your own words, grounded in your material.
- 25 content-share itemsSend prospects your one-pagers from the booth and see what they opened.
- CSV export and CRM syncTake your leads anywhere — download a clean spreadsheet or push straight to your CRM.
- AI venue guideResearched logistics for each event — halls, transport, what is nearby — written for the venue you are actually at.
- Your emails go out unbrandedFollow-ups from a paid seat carry no Meetopio footer.
- Keeps working past your allowanceGo past the monthly allowance and capture keeps running at $0.25 a lead. A daily safety limit of 40 captures guards against runaway cost, and it resets every day.
One show coming up and no appetite for a subscription. Buy the pass, work the event, done.
- Tops up your account for one eventAdds 40 voice captures, 80 scans and 50 AI follow-ups on top of whatever you already have.
- Same AI brief and scoreEvery lead comes back qualified and scored, so you know who to chase first.
- Same AI follow-upsA ready-to-send follow-up email waits after each capture — edit, approve, send.
- CSV exportTake your leads anywhere — download a clean spreadsheet whenever you want.
- Expires after the eventNo subscription, no renewal, nothing to remember to cancel.
- No CRM syncA one-off pass covers capture for a single show. Pushing leads to your CRM is part of the Individual and Team plans.
For a company running an event programme, with roles, oversight and a procurement process.
- Team roles and invitesOwners, admins, sales managers, reps and booth staff — roles decide who can invite, manage the knowledge base, connect your CRM and see billing.
- Central admin and manager activity viewSee who captured what, at which event, when — without asking anyone.
- Shared knowledge base — 40 pages per seatOne approved library behind every rep's follow-ups, so the whole team says the same thing.
- CRM sync and exportsTake your leads anywhere — push straight to your CRM or download a clean spreadsheet.
- Priority supportA direct line when something matters during a show.
- ~180 leads per seat per month60 voice captures and 120 scans each, and capture keeps running past it as usage.
- 75 AI follow-ups per seat per monthA ready-to-send follow-up email waits after each capture — edit, approve, send.
Buying for a company?
We'll complete your security questionnaire, share our security pack, and sign a DPA — so your IT and procurement teams can approve Meetopio without friction.
Two things to know before you plan a budget
Prices are in US dollars, and the store localises them. India and several other regions have their own price set in the store — not a conversion of the figure above — with local tax applied at checkout. Ask us and we'll tell you the price for your country.
Self-serve checkout isn't live yet. Start on the free plan and, when you're ready to move up, we'll switch your workspace over and invoice you at the price above — locked in for as long as you stay. No Buy button that leads to a sales call.
For context: this category usually starts around $6,000 a year.
The established platforms typically charge about $100 per seat per month, billed annually, with a five-seat minimum and no free tier. Meetopio starts free, and Team is quoted for the number of seats you actually need.
Based on publicly listed pricing from the larger vendors in this category, reviewed July 2026. Vendors change their plans — check the specific product you're evaluating before quoting us on it.
The bits usually buried in a PDF.
How much does Meetopio cost?
There is a free plan. The individual plan is 49 US dollars per month, or 449 US dollars billed annually, which works out at about 37 US dollars a month. A one-time event pass covering a single event is 39.99 US dollars. Team pricing depends on how many seats you need, so it is quoted rather than listed — talk to us and we will price it for your team. Enterprise is quoted individually. These are the US dollar prices; other regions have their own price set in the store.
What do I actually get on the free plan?
One active event at a time, ten voice notes a month totalling up to thirty minutes, ten card or badge photo scans a month, and fifteen AI follow-up drafts a month. Every capture gets a full AI lead brief with a 0-100 qualification score, and CSV export is included. The knowledge base is not included on the free plan. Archiving an event frees the event slot, so the free plan is not one event ever.
How do I actually pay you right now?
You don't, yet. Self-serve card checkout isn't built. Start on the free plan; when you outgrow it, email us and we'll move your workspace onto a paid plan and invoice you at the price on this page. Early customers keep that price when checkout ships. We'd rather say this plainly than build a fake Buy button.
Are these prices in US dollars?
Yes, and they are not the only prices. The figures on this page are the US dollar prices. Checkout is localised, so India and several other regions have their own price set in the store rather than a currency conversion of the dollar figure, with local tax applied at the till. Ask us and we will tell you the price for your country.
Is there a seat minimum?
Not on the individual plan — one person can buy it, and the free plan needs nobody's permission at all. The Team plan starts at three seats. The category norm is a five-seat minimum on every plan including the entry one, which quietly triples the real entry price.
Am I locked into a year?
Only if you choose to be. The individual plan can be bought monthly and cancelled at any time. The annual price is lower because you've committed — that's the trade, and it's yours to make. The event pass is a one-time payment with nothing to cancel.
What counts as a user?
Anyone who logs in — reps, booth staff, sales managers, marketing. Seats are reassignable between events, so temporary booth staff don't cost you a permanent seat.
What happens when I run out of my monthly allowance?
On the free plan, capture stops for that feature until the month resets — it is a hard stop, not a warning. Voice notes and scans are counted separately, so running out of scans does not touch your voice notes. Paid plans are configured to keep working past the included allowance and bill the overage, but since self-serve checkout is not live there is nothing billing overage today.
What happens to my data if I leave?
You export it — CSV, or push it to your CRM — and we delete it on request. The details are in the privacy policy, in plain English.
Why is this so much cheaper than the established platforms?
A smaller company, no sales floor, and a product built on AI models that became dramatically cheaper between 2024 and 2026. We're not claiming to out-feature the incumbents on day one — see the comparison page, where we list five areas where they're ahead.
Still cheaper than the leads you lost last quarter.
Start free. Bring one event. Decide from there.