Ten seconds in the moment. The rest is handled.
Meetopio is built around a single belief: the most valuable thing at any event — an exhibition, a conference, an incentive trip, a meeting booked around a show — is what someone said out loud, and it's the one thing nobody records.
Talk to your phone like it's a colleague.
Hold the button, say what happened, move on. Or type a note. Or photograph the card or badge — Meetopio reads it. Works on a stand, walking out of a meeting, or in the taxi afterwards. Your team will not fill in forms during an event, and pretending otherwise is how lead capture tools die.
A voice note is transcribed within seconds, and cards and badges are read straight from the photo — the printed text, not a QR code — so no event-organiser API is required.
A brief your sales manager can act on.
Not a transcript. Pain points, urgency, decision authority, competitive mentions, a 0–100 qualification score, the quotes that justify it, and the questions your rep should have asked but didn't.
Every score comes with the evidence behind it. A number you can't interrogate is a number nobody trusts.
The follow-up writes itself. It does not send itself.
Drafts are written only from the documents marketing has approved, and reference what the person actually told you. Anything the draft can't trace back to one of those sources is flagged rather than sent.
Follow-ups can be written in 12 languages. Approval is required in all of them.
Hi Elena — good to meet you at the stand on Tuesday. You mentioned paper audits across eleven sites and a hard requirement that anything new talks to your WMS. Our audit module writes back to WMS through a standard connector — here's the two-page rundown, not a brochure.
The parts that make it survive a real event.
One place per event, from planning to post-mortem
Pre-event, during and post phases. Upload the attendee list and Meetopio researches the companies before you land. Add a venue guide so visiting staff know where to eat and stay.
The content the AI is allowed to speak from
Upload decks, spec sheets, case studies, pricing rules. Marketing approves what's usable; drafts can only be built from approved material. Check before an event what the AI would actually draw on.
Know the company before you reply to the person
A brief on the lead's business, built from publicly available information — with the sources listed, so you can check them rather than trust them. Reused for a period, so you're not researching the same account twice.
The human gate, enforced on our servers
Approve, edit, or reject with a reason. Rejections are recorded — that's your training data for making the drafts better. Nothing leaves the building on its own.
Signals that keep arriving after the event
Tracked share links tell you who opened the deck. A survey behind a QR code you display — on a stand, a printed card or a slide — captures qualification answers in the visitor's own words.
It ends up where your team already works
CSV, HubSpot-format CSV, or live HubSpot sync that creates the contact and attaches the lead brief as a note. Salesforce, Marketo and Dynamics are on the roadmap — not shipped.
One account, from the target list to the follow-up
Before the show, upload your attendee or target list and build the event in the web app. On the stand, capture by voice or card photo in about ten seconds a lead. Afterwards, every capture comes back as a scored brief with a follow-up already drafted from your approved material, waiting for someone to approve and send. Export it as a spreadsheet or push it to your CRM. Each event keeps its own leads and its own knowledge, so a season of shows doesn't turn into one undifferentiated pile.
Try it against one stand.
The free plan is enough to run a real event and see the briefs it produces.