The conversation is the lead.
Meetopio is built around a single belief: the most valuable thing at any event — an exhibition, a conference, an incentive trip, a meeting booked around a show — is what someone said out loud, and it is the one thing nobody records.
It records the conversation. You hold the button.
Hold the button through the conversation itself — both voices, up to twenty minutes — and it comes back transcribed. Or photograph the card or badge and Meetopio reads the printed text off it. Or type a note. Your team captures at the stand. The AI handles the rest.
The transcription engine supports over forty languages. The default mode handles code-switching — a speaker moving between languages inside one sentence — across ten: English, Spanish, French, German, Hindi, Russian, Portuguese, Japanese, Italian and Dutch. A stand working one market can pin a single language instead: German, Thai, Vietnamese, Korean, Mandarin, Bahasa Indonesia, Hindi, Arabic or English are offered as presets. Cards and badges are read from the photo — the printed text — so no event-organiser API is required.
A brief your sales manager can act on.
Not a transcript. Pain points, urgency, decision authority, competitive mentions, a 0–100 qualification score, the quotes that justify it, and the questions your rep should have asked but didn't.
Every score comes with the evidence behind it. A number you can't interrogate is a number nobody trusts.
The follow-up writes itself. It does not send itself.
Drafts reference what the person actually told you, and anything they say about your product comes only from the documents marketing has approved — with nothing approved that fits, a draft makes no product claims at all. Anything it can't trace to a source is flagged for the person approving it.
Follow-ups can be written in 12 languages. Approval is required in all of them.
Hi Elena — good to meet you at the stand on Tuesday. You mentioned paper audits across eleven sites and a hard requirement that anything new talks to your WMS. Our audit module writes back to WMS through a standard connector — here's the two-page rundown, not a brochure.
The parts that make it survive a real event.
One place per event, from planning to post-mortem
Pre-event, during and post phases. Upload the registration or attendee CSV and research any company on it in a click, from publicly available information with its sources listed. Add a venue guide so visiting staff know where to eat and stay.
The content the AI is allowed to speak from
Upload decks, spec sheets, case studies, pricing rules. Marketing approves what's usable, and a draft's claims about your product can only come from approved material. Check before an event what the AI would actually draw on.
Know the company before you reply to the person
A brief on the lead's business, built from publicly available information — with the sources listed, so you can check them rather than trust them. Reused for a period, so you're not researching the same account twice.
The human gate, enforced on our servers
Approve, edit, or reject with a reason. Rejections are recorded — that's your training data for making the drafts better. Nothing leaves the building on its own.
Signals that keep arriving after the event
A tracked share link records how many times the deck was opened and when it was last opened. A survey behind a QR code you display — on a stand, a printed card or a slide — captures qualification answers in the visitor's own words.
Book the next one before the memory fades
Set your availability once; book a meeting straight from the lead's record and the prospect gets a real calendar invite their own calendar will accept — including the update if you move it, and the cancellation if you drop it. Booking is on the paid plans.
It ends up where your team already works
CSV, HubSpot-format CSV, or a live HubSpot push that creates the contact and attaches the lead brief as a note, on every plan.
One account, from the target list to the follow-up
Before the show, upload your attendee or target list and build the event in the web app. On the stand, capture by voice or card photo in about ten seconds a lead. Afterwards, every capture comes back as a scored brief with a follow-up already drafted from the conversation and your approved material, waiting for someone to approve and send. Export it as a spreadsheet or push it to your CRM. Each event keeps its own leads and its own knowledge, so a season of shows doesn't turn into one undifferentiated pile.
Try it against one stand.
The free plan is enough to run a real event and see the briefs it produces.