Ten seconds at the stand. The rest is handled.
Meetopio is built around a single belief: the most valuable thing at a trade show is what someone said out loud, and it's the one thing nobody records.
Talk to your phone like it's a colleague.
Hold the button, say what happened, walk to the next visitor. Or type a note. Or photograph the badge or card — Meetopio reads it. Your reps do not fill in forms during a show, and pretending otherwise is how lead capture tools die.
Transcription is near real-time, and badge and card reading uses vision AI — no event-organiser API required.
A brief your sales manager can act on.
Not a transcript. Pain points, urgency, decision authority, competitive mentions, a 0–100 qualification score, the quotes that justify it, and the questions your rep should have asked but didn't.
Every score comes with the evidence behind it. A number you can't interrogate is a number nobody trusts.
The follow-up writes itself. It does not send itself.
Drafts are assembled from the documents marketing has approved, and reference what the person actually told you. A second pass checks its own work and flags anything it can't trace to a source.
Follow-ups can be written in 12 languages. Approval is required in all of them.
Hi Elena — good to meet you at the stand on Tuesday. You mentioned paper audits across eleven sites and a hard requirement that anything new talks to your WMS. Our audit module writes back to WMS through a standard connector — here's the two-page rundown, not a brochure.
The parts that make it survive a real event.
One place per event, from planning to post-mortem
Pre-event, during and post phases. Upload the attendee list and Meetopio researches the companies before you land. Add a venue guide so visiting staff know where to eat and stay.
The content the AI is allowed to speak from
Upload decks, spec sheets, case studies, pricing rules. Marketing approves what's usable; drafts can only be built from approved material. Test retrieval before an event to see what the AI would actually find.
Know the company before you reply to the person
A search-grounded brief on the lead's business — with the sources listed, so you can check them rather than trust them. Cached for 30 days so you're not paying to research the same account twice.
The human gate, enforced in the database
Approve, edit, or reject with a reason. Rejections are recorded — that's your training data for making the drafts better. Nothing leaves the building on its own.
Signals that keep arriving after the show
Tracked share links tell you who opened the deck. A booth survey behind a QR code captures qualification answers in the visitor's own words.
It ends up where your team already works
CSV, HubSpot-format CSV, or live HubSpot sync that creates the contact and attaches the booth brief as a note. Salesforce, Marketo and Dynamics are on the roadmap — not shipped.
What Meetopio can't do today
Native iOS and Android apps (it runs in the mobile browser). Salesforce, Marketo and Dynamics sync (HubSpot works today). Single sign-on. SOC 2 certification. Self-serve card checkout for paid plans — during early access we set those up with you directly. We'd rather you read this here than find out in month two.
Try it against one stand.
The free plan is enough to run a real event and see the briefs it produces.